Uniform Program
Apparel
Stateless will provide custom uniform design & development / production management resources on a flat fee spread over 12 monthly payments.
TIMELINE 7-14 MONTHS
1 Style: $650 per month for 12 months
2 Styles: $1,300 per month for 12 months
3 Styles: $1,650 per month for 12 months
4 Styles: $2,100 per month for 12 months ($525 per month for each additional style)
BRAND DISCOVERY
Research and collaborative sessions to deeply understand your brand’s history, values, and mission, along with the functional needs of your staff—ensuring the uniforms we develop perform seamlessly and embody your brand at every level.
DESIGN
Digital flat sketches front and back views/designs in Adobe Illustrator (up to 3 drafts if necessary)
Production-ready tech packs with call outs for all sewing details
Bill of Materials for each style
Fabric sourcing/Trim sourcing (up to 2 comprehensive rounds if necessary)
Garment specifications for the sample size; fit development for the brand
DEVELOPMENT
Direct, manage and execute sampling process until samples are approved for production
2 rounds of samples/fittings, includes updates to tech packs & specs per sample *any further rounds can be charged at our hourly rate
Source all labels for label development, set up labels, run strikeoffs (artwork provided by client or branding team) for 2 rounds of revisions
Email follow up / recaps / phone calls – liaison with the factory to answer questions
Errands as needed including shopping, buying samples, shipping, factory visits, etc.
PRODUCTION MANAGEMENT
Direct and manage bulk production with select factory(s)
Detailed costing databases for bulk production goods
Write all purchase orders for bulk materials and goods
Grading/grade rule for the entire size range
Size chart development for e-commerce
PROJECT MANAGEMENT
Detailed time and action calendar for development and production; management of the calendar
15 meetings via in-person/zoom
4 one-hour brand strategy Zoom meetings
Guidance, general consulting, etc. via unlimited email and phone calls.
Factory and materials vendor sourcing/set-up/liaising for client
ADD-ONS
Custom dye, custom wash, custom finishes: Rate quoted according to scope
Graphics, prints, embroideries, rip/repair: Rate quoted according to scope
Brand
Branding services may be added to the scope at flat rates.
Payments will be structured as 50% upfront, 25% upon delivery of the first draft, and 25% upon project completion.
UNIFORM WEB STORE
FLAT RATE: $11,000
We will develop a secure, intuitive, and fully branded web platform that enables employees to easily order, track, and manage their uniforms online. The platform will be designed to streamline the uniform program for both employees and administrators, and will include:
Employee Shopping Portal – Role-based product catalogs, ordering rules, and size chart integration for each department.
Admin Dashboard – Centralized tools for managing budgets, order approvals, inventory, and employee allotments, with detailed reporting and analytics.
System Integrations – Connectivity with HR and payroll systems for employee updates, as well as with suppliers and distribution center for live inventory, fulfillment, and shipping management.
Training & Support – Instruction for internal teams on managing user accounts, updating products, and overseeing ongoing program operations.
Custom Branding & Design – A fully branded experience reflecting your identity
Note: web platform fees are not included and will be billed separately by the platform provider
UNIFORM STYLE GUIDE
FLAT RATE: $7,000
We will develop a detailed guide outlining:
Approved uniform items and how/when each should be worn
Standards for grooming, accessories, and presentation
Rules for replacements, seasonal variations, and special exceptions
Visual references to ensure brand consistency and professionalism
PHOTO & VIDEO CONTENT PRODUCTION
To showcase your uniforms for your marketing and web store, we will help plan Lifestyle and Product photography solutions that are best for your brand and budget.
Initial strategy and planning is complimentary, production costs quoted separately according to scope
PACKAGING DESIGN & PRODUCTION MANAGEMENT
FLAT RATE: $5,000
Design custom packaging
Factory and materials vendor sourcing/set-up for client
Direct, manage and execute sampling process until samples are approved for production
Direct and manage bulk production with select factory(s)
Note: Packaging services include development of up to 4 packaging elements (e.g. box, dust bag, polymailer, card). Additional packaging elements can be added on as needed using our hourly service
Cost of Goods
Please note that the above quotes do not include the cost of goods for development or bulk production including, but not limited to pattern fees, factory fees, material costs, fit model fees, shipping, etc. See below for more information on these variable cost of goods:
SAMPLING BUDGET
USA Development: We recommend budgeting approximately $1.5K per style to cover all materials, sampling fees from factory vendors, fit model fees, and other related costs throughout the development process (from the initial sample to the final sample). These costs are variable and depend on factors such as the complexity of the styles, the materials used, and the factory where development and production occur. Expenses are paid in smaller amounts directly to the vendor throughout the development process. All costs are discussed in detail and pre-approved by the client to ensure there are no surprise expenses.
Overseas Development: This budget would likely be much lower, or potentially not needed, as overseas factories often provide samples at no cost once a commitment to bulk production is made. However, please note that you must commit to producing in bulk with the factory in order to develop samples overseas.
BULK PRODUCTION BUDGET
This is the most variable budget. Our approach is to reverse-engineer a cost-per-unit target based on your desired retail price and target margins. At the start of the process, our team will help you assess the feasibility of your targets, collaborate with you to refine them, and develop the strategy accordingly.